No-W Drop Request and Review Process

University Senate By-Law:

B.10: Academic Advising and Registration; Adding or Dropping Courses

Students may drop courses before the end of the tenth day of classes without transcript notations. After the tenth day of classes and through the ninth week of the semester, a student may drop one course for any reason with permission from the student’s advisor.  No student is permitted to drop a course after the ninth week of classes or to drop more than one course after the first ten days of classes unless on the recommendation of the advisor, an exception is made by the dean or designee of the school or college in which the student is enrolled. Exceptions are made only for extenuating circumstances beyond the student’s control. Poor academic performance is not considered a sufficient reason for dropping a course after the ninth week. Any course dropped after the first ten days of classes will receive a ‘W’ on the transcript. Exceptions to transcript notations can be made only by the Provost or designee.


Pro forma approvals for no-W drops

  • Policy: Pro forma approvals are permitted only for section changes
    1. This does not include changes from W (writing-intensive) section to non-W sections
  • Procedure: Dean sends schedule revision information to Registrar (, cc’ing the Office of University Advising (, indicating that they are approving the change as a section change

Criteria for considering and/or approving other no-W drop requests

  1. Registration errors

    1. Records show a non-attempt to withdraw up to midnight on Day 10
  2. University circumstances

    1. University registered student for classes, which were later deemed to be unnecessary/ inappropriate
    2. Timing issues: class(es) begin late due to weather events
    3. Documentable Registrar error
    4. Documentable instructor issues where instructor is not following university policies
    5. Documentable advising issues, such as misalignment of catalog updates and advising, (e.g. repeat rule changes)
  3. Student circumstances

    1. Veteran circumstances (verified by Veterans office)
    2. Documentable evidence that student was physically unable to make schedule changes before Day 10
    3. Note: If there is medical or other sensitive documentation included in the student request, it should be sent directly to CSD for initial review
  4. Students with documented disabilities
    1. These will be reviewed by the CSD; they will determine if a modification or adjustment is warranted

Process for reviewing no-W drop requests

  1. Student makes request to their school/college dean’s office
    1. Student must provide written explanation of circumstances, including full rationale and any supporting documentation for their request
    2. Any sensitive documentation (e.g., medical, disability) should be forwarded to the CSD for review
  2. Dean’s office or designee reviews request to ensure explanation is complete and all relevant information is included
    1. Student with a documented disability: the no-W drop request will first be forwarded to the CSD for review and a determination will be made if a modification or adjustment is warranted
    2. Once the CSD makes a recommendation on the student’s case, they will notify University Advising of their recommendation
    3. If request is not supported by CSD due to a documented disability, it will be forwarded to the No-W Committee for review
  3. Dean’s office or designee forwards request to “No-W” committee for consideration. It should not be forwarded without the following documentation:
    1. Full written explanation of the circumstances (from the student)
    2. Documentation of circumstances
  4. No-W committee will make recommendation to Provost or Provost’s designee (Director of University Advising)
  5. Provost or Provost’s designee will make final decision and submit to Registrar. The Office of University Advising will inform student of outcome (via Nexus message). The Office of University Advising will also inform originating Dean’s office representative and Registrar of outcome of request.


No-W Committee membership (membership determined on a semester basis)

  • Three rotating members of Undergraduate Advising Council
  • Registrar’s representative, solely as a non-voting member and resource to provide additional information and potential implications
  • Dean of Students Office representative, as needed and as a non-voting member to confirm student documentation, student financial aid implications, and other potential implications
  • Program Coordinator, Office of University Advising, solely as a non-voting member and resource to coordinate incoming requests, monitor progress, and communicate decisions to appropriate parties